The Scape National Minor Works framework is open to all public sector organisations and is fully compliant with UK, EU and Scottish procurement regulations; is simple to use and free to access. Our framework delivers construction projects to a value of £4m and can be used for individual or multiple projects and phased programmes of work. Projects are delivered by our comprehensive network of regional offices each of which have the ability, skills and resources to deliver projects of all types and across all sectors.
One of the significant benefits of our Scape Minor Works framework is the free project Feasibility Report which quickly establishes high-level project viability; identifies and addresses the key risks of the planned works. The Scape Minor Works framework has delivered over 1000 projects and from that significant national experience we have identified our key lessons that ensures projects succeed in achieving the desired outcomes for all stakeholders and here Deane Hudson our framework director gives his top ten tips for new and existing Scape clients.
Engage with our Soft Start Process
Early Contractor Involvement is proven to facilitate the achievement of maximum benefit from construction projects and our Minor Works framework enables the earliest introduction of the contractor to the design process; to support the formation of an integrated team and to share our expertise as a constructor regarding buildability, modern methods of construction, sequencing and logistics.
We take time to fully understand project objectives, critical success factors and all stakeholders needs. We jointly define how best to assess project value for money and agree clear and unambiguous measurements of performance to ensure achievement.
Appoint a Project Manager
Minor Works projects are commissioned using the NEC3 Form of Contract, which encourages collaboration and communication at every stage of a project. Appointing a Project Manager experienced in using NEC3 enables the maximum benefits of collaboration to be achieved.
The Minor Works framework is simple to use. Our Minor Works teams are there to help you at every stage and offer the opportunity to undertake free training on a range of collaborative topics including NEC, risk management, process and Social Value. These sessions assist with forming an integrated team and the adoption of common goals and language.
Commission a free contractor feasibility report
The Minor Works framework enables projects to be commissioned at any design stage, although early contractor involvement has been proven to be beneficial. A free Feasibility Report is an important offer within the framework and enables our experienced teams to provide a high-level viability assessment against project cost, programme and key risks.
We also help clients understand the options for design responsibility. If a design team has not been appointed, we can arrange this; either through our Scape Partner Perfect Circle; by engaging one of our supply chain partners or by appointing a client preferred supplier.
Review and agree pre-construction activities
Our free feasibilities are used to validate current project plans or develop high-level strategies where design has yet to be commissioned. We review anticipated costs against a range of metrics, including industry benchmarks and current market returns.
We identify if surveys are required to validate early assumptions or to validate and mitigate risks.
We review planned timescales for the works, including ensuring there is sufficient time for design, any planning consents or approvals and allows sufficient time for our subcontractors and suppliers to price the works. Our feasibilities also identify key next steps and provide clear and transparent costs at every stage, ensuring clients can make the right decision at the right time.
Establish the time needed to gain internal approvals
One of the key drivers in instructing construction works is often the internal client processes and time needed to seek and gain approval to capital works expenditure to move the project forward at key milestones.
Our teams recognise the importance of these processes and can provide supporting documentation to evidence achievement of performance measures, social value and value for money criteria as well as the wider framework benefits of employment, training and up-skilling.
By allowing sufficient time within our programmes at key milestones for these processes we ensure projects are effectively managed and delivered on time.
Attend a launch workshop
A pre-construction launch workshop is a key activity in ensuring the integrated project team have clear roles and responsibilities. It is an opportunity to check the project brief and re-state project objectives and identify any changes in the needs of stakeholders. It is also an opportunity to agree performance measures and the desired social value and employment and skills targets and outcomes.
Establish and agree a procurement strategy
The Minor Works framework delivers speed to market using a 2-stage approach, where the first stage has been undertaken by Scape. To ensure value for money, work packages are tendered in the open market during the second stage and client-named or preferred suppliers or products can be included on the tender lists. Some specialist packages and occasionally market conditions, can mean that from time to time this is not possible and we will collaboratively agree a series of protocols should this be the case to ensure value for money, whilst protecting the project programme.
Keep contract administration up to date
The NEC form of contract encourages cooperation and collaboration for the benefit of all parties. The use of Early Warnings, Risk Reduction meetings and Compensation Events are used to acknowledge, manage and mitigate risks and are an integral part to building and maintaining strong and long-lasting relationships. They should be reviewed every month and agreed progressively, providing clarity and certainty in both project costs and programme.
Post project review and capture learnings
Just as important as a project launch meeting, a completion review meeting enables the capture of best practice that should be repeated and identifies where processes and procedures could be improved to provide better outcomes on future projects. Best held with all key stakeholders, they are chance to reflect; to recognise project successes which are all too easily forgotten and to put in place joint actions to ensure a continuously improving team outcome.
Whether our clients are considering the delivery of a standalone project or a multi-phased programme of works using Scape Minor works they can be assured that we have consistently demonstrated our flexibility, creativity, and ability to deliver a standard of service; quality of product and value for money that has delighted clients over the last 8 years.
To find out more about Scape, visit: https://www.scapegroup.co.uk/